An abrupt drop in grades is usually a sign of a larger problem. When Ginny's grades dropped the teacher wrote on her report card that she would talk to the parents at the next parent teacher conference.  The same page of the book has a pass for Ginny to see the couselor so I assume the counselor was contacted.  What proceedures should be in place to make sure students are checked on in a timely manner if they have changes in their academic behavior?  Waiting until the next report card or parent/teacher conference might be too late!

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I totally agree Kathy. Ginny's grades dropping are certainly an at risk behavior and need to be addressed immediately. What if Ginny's mom can't make it to conferences and her grades are never addressed?! As far as procedure goes, I think it is the teacher's responsibility to contact her mom. If the teacher won't call or write home, I would although it would be better coming from her teachers. As the counselor I would schedule some time to visit with her so that she can share what is going on. I liked the idea from the reading of having the student set goals. After talking to her I would try and find an appropriate group that she could participate in.
I believe there should be month to a month and a half meetings with each student which would serve as a little check-up (this would include academics). This would help foster the student-counselor relationship and would also help both the counselor and teacher help students who are in need of further help and guidance. I would also consider starting a group for students who are posing some other difficulties (poor family life, divorce, death/bereavement, etc.)
I also agree that this matter should be addressed sooner than later. I would hope that the counselor would try and meet with Ginny within the next few days or at least a week away. The sudden drop in grades does suggest a change in Ginny's life. This should be discussed encase there is something more serious behind this change.
In homerooms at JHS, we do grade checks twice a week - with parental contacts made whenever a student's grade is dropping. When the students know we are helping them monitor there grades and that parents are contacted - they do become more accountable. I believe homerooms are excellent tools to help schools keep track of a large number of students. This way the homeroom teachers can make contacts and then they also give these names to the counselors and administration. This way no student will fall between the cracks.
One school counselor said he contacts parents after students have remained on the eligibility list for four weeks. I agree that this issue should be addressed immediately and parents should be notified regarding their child's academic performance at school. I like your idea, Julie, about utilizing homeroom teachers to make contacts with students, counselors, and administrators. A homeroom teacher could serve as an advocate for all of her students.

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